FTAA AGM and Constitutional Changes – May 2012Minutes of the Annual General Meeting of FTAA Australia Inc held at the Sandringham Yacht Club, Sandringham on Thursday 12th April 2012. 1. Present and Apologies Present : Paul Habojan, President (in the chair), Philip Strong, Acting Treasurer, Peter Bush, Executive Officer plus 34 members as per the attendance register. Apologies : Paul Harris, Tom Mascara, Maree Foran, Geoff Smithers, Sandra Grogan, Trevor Collins, Tony Zipper, Jenny Kings, David Lynas, Jane McCulloch, Andrew Sullivan, Brad Voysey. Proxy Forms received from : Paul Harris, Tom Mascara, Maree Foran, Geoff Smithers, Sandra Grogan, Trevor Collins, Tony Zipper, Jenny Kings, David Lynas, Jane McCulloch, 2. Minutes of the previous AGM held on the 5TH MAY 2011 were adopted ( Proposed David Vernon, Seconded David Gill). 3. Matters Arising ÔÇô there were no matters arising. 4. The FTA Australia ÔÇô PresidentÔÇÖs Report 2011 was tabled and read by the President. The Report was adopted as presented. 5. FTA Australia ÔÇô TreasurerÔÇÖs Report and Audited Financial Statements 2011 were tabled and presented by the Acting Treasurer. 6. In accord with the Associations Incorporation Act, the following resolution has been passed by the Committee of Management of FTA Australia Inc : 7. After consideration of the Audited financial statements the following Resolution is put to the meeting : Proposed David Vernon, Seconded Christa Lingham, passed unanimously. 8. FTAA Constitution Changes Proposed Changes to the ÔÇ£Constitution & Rules of the Food Technology Association of Australia Incorporated (FTA Australia) (FTAA) PROPOSAL 1 ÔÇ£Simplification of the ÔÇ£Aims and ObjectsÔÇØ of the Association to be clearer as to the purpose of the Association ÔÇ£ PROPOSAL 2 ÔÇ£Make adjustment to grammatical errors and omissions and renumbering and naming of items as required for continuity within the constitution as followsÔÇØ (1) Description – Line 2 insert the ÔÇ£aims and objectsÔÇØ (2) Interpretation – Ordinary Member ÔÇô delete ÔÇÿ21ÔÇÖ insert ÔÇÿ26ÔÇÖ (10.) Resignation & Expulsion of a Member (10)(b) Change ÔÇÿSub-clause (i)ÔÇÖ to ÔÇÿSub-clause 10(a) 10(b) (i) Change to ÔÇÿ_____member, noticeÔÇÖ 10(c) Change Sub clause (i) to sub clause (a) ____________ (13) delete use of number ÔÇô this will become a ÔÇ£vacant numberÔÇØ (14) ÔÇô insert heading and description as per previous Rule 13 ÔÇ£ Special General MeetingÔÇØ -New items 14 (f), (g), (h) -Where the term ÔÇ£general meetingÔÇØ is used replace with ÔÇ£special general meetingÔÇØ -14(a) Simplify – Delete ÔÇ£but for this sub clauseÔÇØ – change 14(f) ÔÇ£21 daysÔÇØ to ÔÇ£28 daysÔÇØ 15 Notice of Meeting Second Sub clause (a) 15(b) Add ÔÇ£except as per sub clause 15(c)ÔÇØ 15 (c) add In — any business ÔÇ£or special resolutionÔÇØ before a meeting Change ÔÇ£MayÔÇØ to ÔÇ£MustÔÇØ Change ÔÇ£whoÔÇØ to ÔÇ£The SecretaryÔÇØ Add in — receipt of the notice ÔÇ£and notify each member of the Association of the nature of the business or resolution not later than 14 days prior to the date of the annual meetingÔÇØ 19 Replace the word ÔÇ£questionÔÇØ with ÔÇ£resolutionÔÇØ 20(a) Replace the word ÔÇ£questionÔÇØ with ÔÇ£resolutionÔÇØ (c) Replace the word ÔÇ£questionÔÇØ with ÔÇ£resolutionÔÇØ 21 questions or resolutions without notice at meetings Proceedings of Meetings ÔÇô In rules 16-22 -Rule 16(a) delete not required 22 ÔÇô Change number to 20(d) Insert the following headings for clarity Rules 24- 28 PROPOSAL 3 ÔÇ£ Clarify the level, types applications for membership to better reflect the positions of membership and rights within the AssociationÔÇØ (4) Membership (c) Honorary Member ÔÇÿ- replace totally with ÔÇÿHonorary Life MemberÔÇÖ – (d) New ÔÇô ÔÇÿCo-opted memberÔÇÖ ÔÇô to clarify and allow individuals from government, etc sit on a committee but with no voting rights (5) Application for Membership (a) delete the word ÔÇÿfirmÔÇÖ (h) DoesnÔÇÖt actually make sense. Replace totally with :- All rights, privileges or obligations of a company, organization or person, by reason of membership. PROPOSAL 4 ÔÇ£Add a new item that allows the committee of management to nominate an alternate member to sit in their stead on Committee of management meetingsÔÇØ Committee of Management Proxies That the Committee of Management elected members may formally nominate Alternate (ALT) Company Representatives who may represent the elected committee member at a Meeting with full voting rights of an ordinary committee member in the absence of the elected member. END of proposed constitution changes 9. FTAA Education Foundation Fund. There was a presentation of progress made by the FTA Food (a) Proposal 5 That the AGM endorse the establishment of a FST Development Foundation with It is proposed that funds be raised from Members and Non members in the Food Industry, Federal and State Government, Associations and other like organisations for investment into programmes at Secondary School level, for scholarships and activities at tertiary level and for co-ordination of industrial training of FST students to improve their skill base upon graduation. PROPOSED Tim Nielsen, Seconded Martin Eagle – PASSED Unanimously 9. Committee of Management Nominations for 2011/12. The secretary read the names of Committee members for which duly completed nomination forms had been received. No election was required. Jeroen Rens President Peter Caddy The Outgoing President congratulated the incoming committee, wished them well and handed over to the new President Jeroen Rens. 10. General Business 10.1 Appointment of Auditors – Charman and Partners were Appointed as the Association Auditors for the Current year 2012. PROPOSED Martin Eagle, Seconded David Vernon ÔÇô passed unanimously. 10.2 Presentations. A formal presentation of Honorary Life Member was made to Quinton Wilkinson 11. The Meeting closed at 17.43pm followed by Drinks and Snacks. |
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